Important Update: Recording and Reporting Occupational Injuries and Illnesses

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The important update that you should know about recording and reporting occupational injuries and illnesses.

Employers in states regulated by the federal Occupational Safety and Health Administration (OSHA) are already required to electronically submit certain records of occupational injuries and illnesses. The electronic submission requirements, along with the incorporation of an existing statutory prohibition on retaliating against employees for reporting work-related injuries and illnesses, were added to federal OSHA’s recording and reporting regulations, which are found in the Code of Federal Regulations.

Instructions and form templates can be downloaded for free from Cal/OSHA’s Record Keeping Overview.

The overview gives instructions on completing both the log (Form 300) and annual summary (Form 300A) of work-related injuries and illnesses. The annual summary must be placed in a visible and easily accessible area at each worksite. Current and former employees, as well as employee representatives, must be allowed to review the summary in its entirety.

Employers are required to complete and post Form 300A even if no workplace injuries occurred.

Employers in California that have establishments meeting one of the requirements below are required to electronically submit Form 300A data annually for those establishments:

  • All establishments with 250 or more employees, unless specifically exempted by section 14300.2 of title 8 of the California Code of Regulations.
  • Establishments with 20 to 249 employees in the specific industries listed in Appendix H of Cal/OSHA’s emergency regulations.

For more information, please visit the Cal/OSHA webpage.